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Central Background Registry

Central Background Registry

Who Needs to Enroll?

A person who wishes to seek employment as:

  • A child care provider who is required to be enrolled in the Central Background Registry by any state agency.
  • The owner, operator, employee or volunteer of a certified, registered or otherwise regulated child care facility that is subject to the jurisdiction of the Early Learning Division Office of Child Care.
  • The operator or an employee of an Oregon pre-kindergarten program or parent-as-teacher program under ORS 329.170 to 329.200.
  • The operator or an employee of a federal Head Start Program regulated by the United States Department of Health and Human Services.
  • A contractor or an employee of the contractor who provides early childhood special education or early intervention services pursuant to ORS 343.455 to 343.534.
  • An individual in any of the above facilities or programs who may have unsupervised contact with children.
  • An employee of the Early Learning Division Office of Child Care.
  • A designated employee or volunteer of a Metro service district.
Important: CBR Processing Timeline- July through October

When the Office of Child Care receives a completed Central Background Registry application form and fee, and there are no issues, processing time is normally 3-5 business days from the date the form is received at Central Office before the letter for fingerprinting is mailed out.  (During the busy season of late-July thru October, process time can take up to 14 business days.)

 

How To Enroll

There are two ways to enroll in the Central Background Registry. Apply online and pay with a credit or debit card OR print and complete an application and mail in payment. Fee for applying to the Central Background Registry is $35.00. All fees are non-refundable.

Online Application

To apply online, you must meet the following criteria:

  1. You must be the individual applying for enrollment.
  2. You must be 18 years of age or within six weeks of turning 18.
  3. You must have a Social Security Number to apply online. If you do not have a Social Security Number, please complete an application form and mail it in with the required payment.
  4. You must have a valid Visa or MasterCard.

The information you will need to complete the application online:

  1. If you have a driver’s license or DMV-issued ID number, please include it on your application.
  2. If you are currently working for a licensed child care facility or Head Start program, the following information is required:
    • facility license number
    • facility name
    • facility address
    • facility phone number
  3. If you have any convictions or have been cited for a crime that has not been resolved, you will need the following information to complete the online application:
    • date of the crime (month and year)
    • what the crime was
    • circumstances surrounding crime
    • information about legal or court proceedings
    • description of any personal changes you have made to address the issues that led to the crime
Important: CBR Processing Timeline- July through October

When the Office of Child Care receives a completed Central Background Registry application form and fee, and there are no issues, processing time is normally 3-5 business days from the date the form is received at Central Office before the letter for fingerprinting is mailed out.  (During the busy season of late-July thru October, process time can take up to 14 business days.)

Please be sure to  indicate a current mailing address on your application. Most correspondences by the Early Learning Division, Office of Child Care will be by mail. Applications successfully submitted by 4:00 p.m. will be received the following business day for processing. If you have questions, please contact the Office of Child Care prior to applying online.

For best results, we strongly encourage that you complete this online application using either a desktop or laptop computer and a full featured browser such as Internet Explorer, Firefox or Chrome.

Let us know what you think of the online application process by taking a minute to send us your feedback.

Important: CBR Processing Timeline- July through October

When the Office of Child Care receives a completed Central Background Registry application form and fee, and there are no issues, processing time is normally 3-5 business days from the date the form is received at Central Office before the letter for fingerprinting is mailed out.  (During the busy season of late-July thru October, process time can take up to 14 business days.)

How To Enroll

There are two ways to enroll in the Central Background Registry. Apply online and pay with a credit or debit card OR print and complete an application and mail in payment. Fee for applying to the Central Background Registry is $35.00. All fees are non-refundable.

Print Application

To print the application in English click the button below.

Need the application in another language?

Central Background Registry Forms & Resources

Frequently Asked Questions

Who must be enrolled in the Central Background Registry (CBR)?

All child care staff and any individual who may have unsupervised access to child care children e.g. adults living in the home, volunteers, maintenance staff, the owner, office staff, and regular visitors.

What documentation must I have before someone begins work at the facility?

You  may  not  start  an employee  in the facility  until  you have documentation  from the  Office  of  Child  Care that  the  individual is enrolled or conditionally enrolled in the CBR. Documentation can be obtained by calling the  Office of Child Care at 1‐800‐556‐6616 and confirming that the individual is enrolled in the CBR. You should  then link the individual to  your  facility.  Once  you  have  linked  the  individual  to  your  facility,  a  confirmation  letter  will  be  sent  directly  to  the facility. This letter must be kept in the employee’s file, in the child care  facility. A copy of the enrollment letter that is  sent to the individual is insufficient documentation for hiring  and retention purposes.

What must I do if I receive notification that an individual has been suspended or removed from the CBR?

An individual who has been suspended or removed from the CBR cannot be on the premises. If the  individual is on site  when  you  receive  the  notification,  the  individual  must  leave  the  premises  and  not  return  until  you  have  received notification from the Office of Child Care that the individual is cleared to be on the  premises.

What must I do if I receive notification that an individual has been expired from the CBR?

An individual who has been expired from the CBR must re‐enroll immediately. If you have questions if the person can continue to work contact your licensing specialist.

What should I communicate to my staff about the CBR?

You should communicate the importance of sending in a CBR renewal application so OCC receives it at least 14 days prior to expiration and the  importance of notifying the Office of Child Care of any address or name changes in a timely manner

The person I want to hire is not yet in the CBR, is there an alternative to mailing the application that will speed up the process?

The individual can apply online using the CBR Online Application.

When I call the Office of Child Care to confirm that an individual is enrolled in the CBR, what information do I need to have ready to give them?

In order to accurately verify the identity of an individual, the Office of Child Care will need the person’s first and last name, and one of the following: their date of birth, current address, or last four digits of their social security number.

What does the background check process consist of?

The  processing  includes  background  check  through  the  Oregon  State  Police,  the  Department  of  Human  Services  Child  Protective Services and the Federal Bureau of Investigation, fingerprint based.

What is “conditional enrollment” in the CBR?

An  individual  may  be  conditionally  enrolled  in  the  CBR  pending  the  results  of  an  FBI  criminal  records  check  if  the  individual has been initially approved by the Office of Child Care and the individual’s fingerprints have  been submitted to the FBI.

If I hire a 17‐year‐old as an assistant or aide in my facility, or have a 17‐year‐old son or daughter living in my child care home, what is required when they turn 18?

Four to six weeks before the individual’s 18th birthday, they must complete and submit an application to be enrolled in the CBR. If an individual turns 18 years old and is not enrolled in the CBR, they cannot continue to work or be associated with your child care facility or live in the registered or certified family child care home.

 

Important: CBR Processing Timeline- July through October

When the Office of Child Care receives a completed Central Background Registry application form and fee, and there are no issues, processing time is normally 3-5 business days from the date the form is received at Central Office before the letter for fingerprinting is mailed out.  (During the busy season of late-July thru October, process time can take up to 14 business days.)