The Oregon State Police is experiencing a backlog with processing fingerprinting results for the Central Background Registry (CBR).
The process usually takes about 14 days. With the current delay, results may take 30 or more days. These results are necessary to enroll applicants in the CBR.
EBC approvals are effective until September 30, 2021. EBC approvals may be extended to remain effective through December 31, 2021 if the U.S. Department of Health & Human Services Office of Child Care approves a new waiver of federal background check requirements. Individuals who currently have an EBC approval may work in licensed child care, subject to all applicable requirements and limitations, until the EBC approvals are no longer effective. ELD will update individuals with EBC approvals and providers when additional information is available.
Applications for new EBC approvals will be accepted only from individuals currently volunteering, employed, or associated with a Temporary Unlicensed ECC or individuals seeking to volunteer or be employed or associated with a Temporary Unlicensed ECC. The EBC application is available here.
There are two ways to enroll in the Central Background Registry. Apply online OR print, complete and mail application.
To apply online, you must meet the following criteria:
The information you will need to complete the application online:
To download and print the application click the button below.
When the Office of Child Care receives a completed Central Background Registry application form and there are no issues, processing time is normally 3-5 business days from the date the form is received at Central Office before the letter for fingerprinting is mailed out. (During the busy season of late-July through October, process time can take up to 14 business days.)
The CBR-601-A application is used for new enrollment in the Office of Child Care’s Central Background Registry, or renewing enrollment or reopening an expired Registry enrollment for an individual that:
(Other individuals must use Form CBR-601 to apply for enrollment in the Central Background Registry.)
Complete the following application if you:
The Central Background Registry enrollment requirement is effective for seven years after the date of the abuse determination for individuals with founded and substantiated dispositions for child abuse after September 1, 2019, unless the abuse disposition involved a child who suffered death or serious physical injury as defined in ORS 161.015.
Note: This application must be completed in print format, it cannot be completed online.
These are the offenses that prevent individuals from serving as child care providers.
414-061-0045
Disqualifying Conditions for Enrollment
(1) A subject individual shall be ineligible for enrollment in the Central Background Registry and if enrolled may be removed or suspended, or have their renewal application denied if such individual:
(a) Refuses to consent to OCC’s criminal background check or required fingerprinting;
(b) Knowingly makes or has knowingly made a materially false statement in connection with their application for initial enrollment or renewal of their enrollment in the Central Background Registry, including but not limited to the required criminal background check, or the individual’s records or history related to child abuse and neglect, foster care, or adult protective services;
(c) Is registered, or is required to be registered, on any State, tribal, or US territory sex offender registry or repository or the National Sex Offender Registry; or
(d) Has been convicted of a felony or misdemeanor consisting of:
(A) Aggravated murder, murder, criminal homicide, aggravated vehicular homicide, or manslaughter in the first degree as defined by ORS 163.005, ORS 163.095, ORS 163.115, ORS 163.118, or ORS 163.149;
(B) Child abuse or neglect, or other crimes against children as defined by ORS 163.207, ORS 163.405, ORS 163.408, ORS163.432, ORS 163.433, ORS 163.435, ORS 163.535, ORS 163.537, ORS 163.545, ORS 163.547, ORS 163.555, ORS 163.575, ORS 163.670, ORS 163.684, ORS 163.686, ORS 163.687, ORS 163.688, ORS 163.689, or ORS 167.262;
(C) A crime involving rape, sexual assault, sexual abuse, sodomy, sexual misconduct or other sexual offenses as defined by; ORS 163.365, ORS 163.375, ORS 163.385, ORS 163.395, ORS 163.405, ORS 163.408, ORS 163.411, ORS 163.413, ORS 163.415, ORS 163.425, ORS 163.427 ORS 163.452, ORS 163.454, or ORS 167.017;
(D) Kidnapping or trafficking in persons as defined by ORS 163.225, ORS 163.235 or ORS 163.266
(E) Arson as defined in ORS 164.315 or ORS 164.325
(F) Physical assault or battery as defined by ORS 163.165, ORS 163.175, ORS 163.185, ORS 163.187
(G) A drug-related offense under ORS chapter 475 or 475B, committed during the preceding five years, that results in the conviction of the subject individual of a Class A felony, Class B felony, Class C felony, or a Class A Misdemeanor.
(2) These rules also apply to:
(a) A conviction of a crime in another jurisdiction which is the substantial equivalent of a crime listed Section 1(d);
(b) An adjudication of guilt by reason of insanity, of an act that is the substantial equivalent of a crime listed in section 1(d);
(c) An adjudication by a juvenile court that a youth has committed an act that is the substantial equivalent of a crime listed in Section 1(d);
(d) Any attempts, conspiracies or solicitations to commit any Felony or Misdemeanor crime listed in Section 1(d);
(e) A new crime, adopted by the legislature following the most recent amendment of these rules, which is the substantial equivalent of any crimes listed in Section 1(d);
(f) Any crime that is no longer codified in Oregon, but which is the substantial equivalent of any of the crimes listed in Section 1(d).
Statutory/Other Authority: ORS 329A.030
Statutes/Other Implemented: ORS 329A.030; HB 2259 (2017)
History:
ELD 8-2018, temporary amend filed 09/28/2018, effective 09/30/2018 through 03/28/2019
ELD 3-2018, adopt filed 02/08/2018, effective 09/30/2018
All child care staff and any individual who may have unsupervised access to child care children e.g. adults living in the home, volunteers, maintenance staff, the owner, office staff, and regular visitors. Visit https://oregonearlylearning.com/providers-educators/providers-educatorscbr/#apply2 for information on how to enroll. A person with founded or substantiated child abuse dispositions who is seeking to provide care must also enroll. Visit https://oregonearlylearning.com/providers-educators/providers-educatorscbr/#apply1 for information on how to enroll. You may not start an employee in the facility until you have documentation from the Office of Child Care that the individual is enrolled or conditionally enrolled in the CBR. Documentation can be obtained by calling the Office of Child Care at 1‐800‐556‐6616 and confirming that the individual is enrolled in the CBR. You should then link the individual to your facility. Once you have linked the individual to your facility, a confirmation letter will be sent directly to the facility. This letter must be kept in the employee’s file, in the child care facility. A copy of the enrollment letter that is sent to the individual is insufficient documentation for hiring and retention purposes. An individual who has been suspended or removed from the CBR cannot be on the premises. If the individual is on site when you receive the notification, the individual must leave the premises and not return until you have received notification from the Office of Child Care that the individual is cleared to be on the premises. You should communicate the importance of sending in a CBR renewal application so OCC receives it at least 14 days prior to expiration and the importance of notifying the Office of Child Care of any address or name changes in a timely manner The individual can apply online using the CBR Online Application. In order to accurately verify the identity of an individual, the Office of Child Care will need the person’s first and last name, and one of the following: their date of birth, current address, or last four digits of their social security number. An individual may be conditionally enrolled in the CBR pending the results of an FBI criminal records check if the individual has been initially approved by the Office of Child Care and the individual’s fingerprints have been submitted to the FBI. Four to six weeks before the individual’s 18th birthday, they must complete and submit an application to be enrolled in the CBR. If an individual turns 18 years old and is not enrolled in the CBR, they cannot continue to work or be associated with your child care facility or live in the registered or certified family child care home. An individual who has been expired from the CBR must re‐enroll immediately. If you have questions if the person can continue to work contact your licensing specialist. The processing includes background check through the Oregon State Police, the Department of Human Services Child Protective Services and the Federal Bureau of Investigation, fingerprint based. When the Office of Child Care receives a completed Central Background Registry application form and fee, and there are no issues, processing time is normally 3-5 business days from the date the form is received and Central Office before the letter for fingerprinting is mailed out. During the busy season of late-July through October, process time can take up to 14 business days. It may take up to 8 weeks to complete a Central Background Registry application for someone seeking employment who lived out of state in the past five years. This is a national CCDF requirement and some states are experiencing longer processing times to review applications. If you received a founded or substantiated disposition for child abuse that occurred on or after September 1, 2019 and involved a child for whom you were either providing child care as defined in ORS 329A.250(4), or care identified in ORS 329A.250(4)(a), (c), (f), (g), (h) or (i), or if you received a founded or substantiated disposition for child abuse that occurred on or after January 1, 2017, and involved a child who died or suffered serious physical injury, as defined in ORS 161.015, then you must apply to and be enrolled in the Central Background Registry before providing care in the home of the child, care for children from only one family other than your own family, or care for no more than three children other than your own children. The Central Background Registry enrollment requirement is effective for seven years after the date of the abuse determination for individuals with founded or substantiated dispositions for child abuse after September 1, 2019, unless the abuse disposition involved a child who suffered death or serious physical injury, as defined in ORS 161.015. The law does not establish a time limit for the Central Background Registry enrollment requirement for individuals with founded or substantiated dispositions for child abuse that occurred on or after January 1, 2017 and involved a child who died or suffered serious physical injury. Visit https://oregonearlylearning.com/providers-educators/providers-educatorscbr/#apply1 for more information.Who must be enrolled in the Central Background Registry (CBR)?
What documentation must I have before someone begins work at the facility?
What must I do if I receive notification that an individual has been suspended or removed from the CBR?
What should I communicate to my staff about the CBR?
The person I want to hire is not yet in the CBR, is there an alternative to mailing the application that will speed up the process?
When I call the Office of Child Care to confirm that an individual is enrolled in the CBR, what information do I need to have ready to give them?
What is “conditional enrollment” in the CBR?
If I hire a 17‐year‐old as an assistant or aide in my facility, or have a 17‐year‐old son or daughter living in my child care home, what is required when they turn 18?
What must I do if I receive notification that an individual has been expired from the CBR?
What does the background check process consist of?
How long does it take to process my CBR application?
Does it take longer to process applications for people who have previously lived out of state?
Which individuals with a founded or substantiated disposition for child abuse must enroll in the Central Background Registry prior to caring for children in a license-exempt setting?
