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Grants and Contracts

Grant and Contracts

Early Learning Higher Education Consortia Intergovernmental Agreement Opportunity 

Are you passionate about helping students earn degrees in early childhood education? The Early Learning Division (ELD) invites you to complete an interest form for a Early Learning Higher Education Consortia Intergovernmental agreement (IGA). The deadline to submit an interest form is Tuesday, January 31, 2023.  

This IGA opportunity is open to public universities, public colleges, Oregon’s nine federally recognized Tribes, and other governmental agencies. Applicants must be a governmental agency and the partnership must include the local Child Care Resource and Referral (CCR&R) agency and community college.  

Funding for planning, expansion, and new implementation is available. Notice of intent to award will be shared by Friday, February 17, 2023. Funding for the IGA ends June 30, 2023. See below timeline for the IGA.  

Intergovernmental Agreement (IGA) Timeline

Interest form launch: Wednesday, January 11, 2023

Interest form deadline: Tuesday, January 31, 2023 

Application evaluation process start date: Friday, February 1, 2023

Notice of intent to award Notice by Friday, February 17, 2023

Intergovernmental agreements executed late February 2023

Work plan due: Monday, May 8, 2023

IGA contract closing date:  Friday, June 30, 2023

IMPORTANT UPDATE: January 25, 2023  

The Intergovernmental Agreement (IGA) will not be extended beyond June 30, 2023. Instead, there will be a Request for Applications (RFA) process for the fiscal year 2023-2025. The RFA is open to government agencies and private or public entities and non-profits. This means that following the IGA, the backbone agency can switch from a government agency to a different agency type if that best meets the needs of their community and partnerships. See below RFA timeline.   

All will have to apply for the RFA, even if they have an agreement with the agency through the IGA. The requirement of an Memorandum of Understanding (MOU) with, at a minimum, a CCR&R and a community college will still be part of the RFA along with the encouragement for applicants to include other partners such as high school CTE programs and universities. 

Request for Applications (RFA) Timeline

RFA launch: Friday, April 7, 2023

RFA application deadline: Monday, May 8, 2023

Application evaluation process start date: Tuesday, May 9, 2023

Notice of intent to award: Notice by Tuesday, May 16, 2023

RFA contract closing date: Monday, June 30, 2025

For more information, download the January 24 letter below and read the Frequently Asked Questions.

Early Learning Higher Education Consortia Frequently Asked Questions (FAQs)

*NEW* Q: Local partners have reached out to ask about our college’s support in submitting an IGA,  It is my understanding now that those partners should respond to the RFA to request funding and can list us as a partner or should they submit their own IGA in addition to the RFA?

A: The application for a consortia should be for a full body of support for students attending a college so all partners together should submit a request with the college, CCR&R and the binding entity.  The IGA is for funding through June 30, 2023 and a government agency is the only one that can apply, with those other entities as partners in the consortia. Many agreements in one regional area should be avoided and there can be only one IGA and one RFA per college. That college would partner with the various entities that would like to create a model of support. The RFA would be the same and would cover July 1, 2023 – June 30, 2025, there should still only be one application per college partnership but a different agency could act as the backbone supporting reporting and billing to the ELD. One other clarification that it is possible to have one agreement with multiple colleges – it is just not possible to have multiple agreements with one college.

*NEW* Q: For the IGA service start date, the earliest date option is fall 2023. Can we begin prior to fall 2023?

A: Yes, you can begin services prior to fall 2023. A correction has been made to the SmartSheet form to include options spring and summer 2023.

*NEW* Q: Will there be a conference call and/or webinar to answer questions about this process?

A: For the RFA there will be but for the IGA it was such a short turn around we were not able to set that up. Notes form conversations with interested parties are added to the FAQs for this project on the ELD website.

*NEW* Q: Do we need to upload MOUs from partners for the IGA or only for the RFA? 

A: Yes, there is a space in the smart sheet interest form that will allow you to upload your MOU.

Q: Is there funding available for new implementation?  

A: Yes, funding for new implementation is available with the IGA and RFA.

Q: When can implementation begin?  

A: Implementation as part of the IGA can begin once a workplan is approved. IGA workplans can be submitted at any time after the IGA is established, but no later than the deadline on Monday, May 8, 2023.  

Q: When will IGA funding be available?  

A: IGA funding will be available late February. The exact date will depend on the procurement process.  

Q: What information must be included in the IGA workplan?  

A: The workplan must cover all questions asked in the interest form 

Q: Do I need to register with OregonBuys for the RFA? 

A: If you are interested in the RFA opportunity that will open in April, please register with OregonBuys: https://oregonbuys.gov/bso/ The RFA requires an OregonBuys account. OregonBuys will not be used for the IGA applications. 

Q: How much funding is available for the RFA?  

A: The funding will depend on how many RFA applications ELD receives. In the IGA interest form, ELD asks for an estimate. A very rough estimate for RFA funding could be $200,000 to $400,000 for the biennium of 2023 through 2025, but this amount could be more, or less, depending on the needs of the consortia. 

Q: The IGA interest form includes a request for an Memorandum of Understanding (MOU). Do you have an MOU template? 

A: A template is not available, however the MOU could cover the following:

  • Names and contact information
  • Project purpose
  • Definitions
  • Purpose of agreement
  • Partnership activities including communication

Q: Is the MOU an agreement between agencies of their individual responsibilities? 

A: Yes, the MOU is an agreement from the parties on their purpose, roles, responsibilities, and activities.

Questions? 

Contact Sidney Traen Sidney.Traen@ode.oregon.gov.   

Kindergarten Readiness Partnership & Innovation Program (KPI)

The Early Learning Kindergarten Readiness Partnership & Innovation Grant Program invests in promising models for connecting early learning and K-3 education across the state, and promotes community and school partnerships that result in measurable increases in children’s readiness for kindergarten.

The Grant Program is designed to establish scalable and replicable models for P-3 alignment at the local level, with a focus on shared professional development for early learning providers and kindergarten teachers, supporting successful transitions into kindergarten for all children, and engaging families as equal partners in children’s learning and development.

Oregon Student Child Care Grant

The Oregon Student Child Care Grant Program was established to assist parents enrolled in post-secondary education obtain safe, dependable care that supports their children’s development while allowing completion of the parent’s academic programs.

Click the button below to learn more about the program, eligibility requirements and application process.

Equity Survey and Guidance

The purpose of the survey is to understand your experiences with equity requirements, identify strengths and areas for improvement, create technical assistance, and develop resources to meet your needs and support your work.

Complete the survey for your organization by the due date listed in your grant or contract agreement.

If your organization has multiple grants or contracts, please complete one survey for each grant or contract. If you have questions about the survey, please contact your program manager or contract administrator at ELD.

Grant and Contract Resources

  • Administrative Cost Limit Letter | June 11, 2021
  • Administrative Costs Policy #ELD-001 (v.2) for Early Learning Division (ELD) – last updated 10.11.21