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Emergency Child Care

COVID-19 Transition Updates for Child Care Providers
June 22, 2021

Since March 2020, under Oregon’s declared COVID-19 state of emergency, the Early Learning Division (ELD) has provided an expedited Emergency Background Check (EBC) process and an expedited Emergency Child Care (ECC) licensing process. ECC is defined in Executive Order 20-19.

As COVID-19 rates continue to drop, we are entering a new chapter of the pandemic. Oregon is now transitioning from emergency response to focus on COVID-19 recovery. ECC facilities, including Temporary Unlicensed ECC, may remain open and individuals with EBC approval may remain employed beyond June 28, 2021.

ELD will continue to notify child care providers of any updates. If you have any questions, please contact your licensing specialist, email ProviderContact@state.or.us, or call 503-947-1400 or 1-800-556-6616.

EMERGENCY BACKGROUND CHECKS

On June 7, 2021, ELD paused accepting Emergency Background Check (EBC) applications. No new EBC applications will be accepted as ELD resumes the typical Central Background Registry (CBR) enrollment processes. However, individuals with EBC approval may continue employment in child care beyond June 28, 2021 while they apply for enrollment in the Central Background Registry (CBR).

After August 31, 2021, individuals must be conditionally or actively enrolled in the CBR in order to be employed at a licensed child care program. The CBR enrollment process can be lengthy, and we encourage individuals to submit their CBR applications as soon as possible to avoid delays. Click here for more information on the requirements for enrolling in the Central Background Registry.

In order to enroll in the CBR you can apply online or download an application at https://oregonearlylearning.com/providers-educators/providers-educatorscbr/. The application is available in English, Spanish, Russian, Vietnamese, and Chinese. Please contact us with questions at 503-947-1400 or 1-800-556-6616

EMERGENCY CHILD CARE APPLICATIONS

On June 7, 2021, ELD paused accepting applications to operate an Emergency Child Care (ECC) facility. No new ECC facility applications will be accepted as ELD prepares to return to the agency’s standard licensing process, as required by Oregon law. However, ECC facilities, including Temporary Unlicensed ECC, may continue operating beyond June 28, 2021 while considering potential next steps.

This will affect operations for licensed, recorded, and temporary unlicensed ECC facilities in different ways. Please see details below:

Licensed child care including Certified Center, Certified Family, and Registered Family Child Care:

  • In the coming days, the ELD will be publishing advisory guidance for health and safety practices moving forward. This guidance will be recommended, not required, and will not be subject to oversight by the Office of Child Care (OCC). Existing COVID-19 Health and Safety Guidelines will no longer be in effect when this new advisory guidance is issued.
  • The ELD will be working with the Early Learning Council on June 24, 2021 to approve temporary rules for licensed programs that would allow continued use of hand sanitizer in certain circumstances, expanded use of Aide 2 staff, as well as allowing a transition time for online CPR training to meet licensing requirements.
  • The requirement for a licensed program to be approved as an ECC facility will end shortly after June 28, 2021.
  • As of June 29, 2021, any licensed program with an active license, that was not previously approved to operate as an ECC facility, will be permitted to operate.

Temporary Unlicensed ECC:

  • Temporary Unlicensed ECC facilities should expect to end operations as of August 31, 2021.
  • On June 7, 2021, ELD paused accepting Temporary Unlicensed ECC applications. No new Temporary Unlicensed ECC applications will be accepted as we prepare to resume licensing processes on June 29, 2021.
  • The ELD will publish advisory guidance for health and safety practices moving forward. This guidance is recommended, not required, and will not be subject to OCC oversight.
  • Programs must continue to operate within the health and safety standards outlined in the Temporary Unlicensed Emergency Child Care checklist.
  • The chart included in the June 22 letter below provides specific guidance on how to prepare for this transition.

Recorded Programs approved as ECC and operating in their recorded program capacity:

  • The requirement to be approved as an ECC facility will end on June 28, 2021.
  • The ELD will publish advisory guidance for health and safety practices moving forward. This guidance is recommended and not subject to OCC oversight.

The ELD will contact existing ECC facilities regarding potential next steps and considerations moving forward. If you have any questions regarding applications, please email OCC.CustomerService@state.or.us.

Emergency Child Care Dashboard

This Emergency Child Care Dashboard provides a valuable overview of the status of Emergency Child Care (ECC) in the state of Oregon, specifically around vacancy and capacity.

The Early Learning Division (ELD) partnered with the Center on Early Learning and Youth Development (CELYD) at The Research Institute at Western Oregon University to collect data on Emergency Child Care operations in Oregon. The ECC dashboard was created to ensure there was an adequate supply of child care for essential workers during the COVID-19 pandemic and to understand more about the supply of child care to support ECC providers and those who closed.

This dashboard is a dynamic resource, with data continually changing and updates processed daily, Monday through Friday. The ECC Dashboard may help determine:

  • The demand for and availability of ECC, statewide and by county.
  • The demand for and availability of ECC by age group.
  • The overall impact and role of Emergency Child Care.
  • Identify next steps as Oregon begins to reopen.

In addition, the ELD and CELYD are gathering data on trends since Emergency Child Care operations began.


Dashboard Tables

Table 1: General Summary - Vacancies by Age Group

Table 2: Vacancies by County


Dashboard Data Collection

Below are the data sources for the ECC Dashboard.

ECC VACANCY DATA:

  • Oregon’s Child Care Resource & Referral (CCR&R) Database
    The Child Care Resource and Referral database (NACCRRAware) collects and houses program and vacancy data from child care providers in order to connect families with child care providers that match their needs.
  • Weekly Contact Attempts with all ECC Providers, including licensed and license-exempt, by CCR&R Agencies

Vacancies are reported by child care providers via email, text, or phone and updated as they are received. The date of the most recent vacancy update is also tracked.

ECC CAPACITY DATA:

  • Emergency Child Care (ECC) Applications
    The capacity for licensed ECC providers is determined by the Early Learning Division – Office of Child Care (OCC) staff based on state regulations. This information comes from each approved ECC Application and any updates that are made to that application.
  • Capacity for License-Exempt Providers
    The capacity for license-exempt providers is entered and updated in the NACCRRAware database. This is based on state regulations and updates given by the provider during weekly vacancy checks with local CCR&R staff.

Dashboard Definitions

Capacity: Capacity for licensed programs or the number of children allowed at a licensed facility, determined by license type and the Office of Child Care. These data are broken down further by the child’s age.

Vacancies: Openings (slots) in a licensed or licensed-exempt child care . Vacancy data are further broken down by the child’s age.

Note: There is sometimes a slight discrepancy when reviewing vacancies by age groups or vacancies as an overall number. Many times, a provider is open to different combinations of ages and it is up to the CCR&R staff to sort overall vacancies into age groups in the vacancy fields.

  • Infant Vacancies: Number of openings for children at least 6 weeks and up to 1 year of age.
  • Toddler Vacancies: Number of openings for children at least 1 year of age and up to 3 years of age.
  • Preschool Vacancies: Number of openings for children at least 3 years of age and up to 5.5 years of age.
  • School Age Vacancies: Number of openings for children who are at least 5 years of age.

Types of Child Care Businesses

Licensed – Certified Center (CC): A program with a CC license operating in their approved business location.

Licensed – Certified Family (CF): A provider with a CF license operating in their approved business location.

Licensed – Registered Family (RF): A provider with a RF license operating in their approved business location.

Unlicensed – Recorded: A preschool or school-aged program that is recorded with the Office of Child Care.

Unlicensed – School Partners: Programs that are approved to provide Emergency Child Care in a school building.

License-Exempt: A provider that cares for three or less children in their own home.

All other combinations of licensure means that the child care provider:

  • has a pre-existing license and an ECC identifier and may be operating child care out of their own location,
  • temporarily partnering with another child care program, or
  • providing care out of a temporary location.

Following the coronavirus outbreak and the reopening phases, the status and role of Emergency Child Care will continue to evolve.