Archive of COVID-19 Resources

NOTE: Emergency child care grant payments may be taxable. Please consult your tax professional, if you have an income tax questions or concerns.

A new 1099-NEC form for reporting non-employee compensation was introduced by the IRS for 2020. The State of Oregon will mail 1099-NEC forms to applicable child care providers in January of each calendar year showing the amount of grant funds disbursed to your child care facility for the subject tax year.

Please submit a new Form W-9 if you made any changes to your name, business name, address, Social Security number, or employer identification number (EIN). Please refer to the W-9 guide.

About the COVID-19 Child Care Reopening Grant

COVID-19 Updates for Child Care Providers  |  September 10, 2021

Since March 2020, under Oregon’s declared COVID-19 state of emergency, the Early Learning Division (ELD) has provided an expedited Emergency Background Check (EBC) process and an expedited Emergency Child Care (ECC) licensing process. ELD stopped accepting applications for both ECCs and EBCs in June 2021.

On September 1, 2021, Governor Brown issued Executive Order 21-31, “extending emergency regulatory flexibility for childcare licensing” noting that “Oregon is currently in the midst of a surge of the Delta variant of COVID-19” which “has placed an extreme strain on our healthcare system.” The Executive Order allows ELD to authorize and approve through December 31, 2021 new Temporary Unlicensed ECCs and an extension of the EBC. To implement the Executive Order, ELD issued an updated temporary order. This order authorizes the establishment of new Temporary Unlicensed ECCs for hospitals and hospital staff, extends the effective period of the EBC, and allows for new EBC applications in certain circumstances.

ELD will continue to notify child care providers of any updates. If you have any questions, please contact your licensing specialist, email ProviderContact@ode.oregon.gov, or call 503-947-1400 or 1-800-556-6616.

EMERGENCY BACKGROUND CHECKS (EBC)

EBC approvals are effective until September 30, 2021. EBC approvals may be extended to remain effective through December 31, 2021 if the U.S. Department of Health & Human Services Office of Child Care approves a new waiver of federal background check requirements. Individuals who currently have an EBC approval may work in licensed child care, subject to all applicable requirements and limitations, until the EBC approvals are no longer effective. ELD will update individuals with EBC approvals and providers when additional information is available.

Applications for new EBC approvals will be accepted only from individuals currently volunteering, employed, or associated with a Temporary Unlicensed ECC or individuals seeking to volunteer or be employed or associated with a Temporary Unlicensed ECC. The EBC application is available here.

EMERGENCY CHILD CARE (ECC)

ELD is now accepting applications for new Temporary Unlicensed ECCs only from the following:

• Programs where care is occurring on the premises of hospitals and other health care facilities providing inpatient treatment for COVID-19, or
• Programs that would serve only employees of hospitals and impatient COVID-19 treatment facilities, if there a demonstrated lack of child care capacity in the proposed service area.

The ECC application is available here. Please contact Kelly Scales at Kelly.Scales@ode.oregon.gov if you have questions.

Emergency Child Care Dashboard

This Emergency Child Care Dashboard provides a valuable overview of the status of Emergency Child Care (ECC) in the state of Oregon, specifically around vacancy and capacity. NOTE: The Dashboard has not been updated since June 30, 2021, when ECC operations ended.

The Early Learning Division (ELD) partnered with the Center on Early Learning and Youth Development (CELYD) at The Research Institute at Western Oregon University to collect data on Emergency Child Care operations in Oregon. The ECC dashboard was created to ensure there was an adequate supply of child care for essential workers during the COVID-19 pandemic and to understand more about the supply of child care to support ECC providers and those who closed.

During the state of emergency, the ECC Dashboard helped determine:

• The demand for and availability of ECC, statewide and by county.
• The demand for and availability of ECC by age group.
• The overall impact and role of Emergency Child Care.

In addition, the ELD and CELYD gathered data on trends since Emergency Child Care operations began.

Dashboard Tables

Dashboard Data Collection

Below are the data sources for the ECC Dashboard.

ECC VACANCY DATA:

• Oregon’s Child Care Resource & Referral (CCR&R) Database
  The Child Care Resource and Referral database (NACCRRAware) collects and houses program and vacancy data from child care providers in order to connect families with child care providers that match their needs.
• Weekly Contact Attempts with all ECC Providers, including licensed and license-exempt, by CCR&R Agencies

Vacancies are reported by child care providers via email, text, or phone and updated as they are received. The date of the most recent vacancy update is also tracked.

ECC CAPACITY DATA:

• Emergency Child Care (ECC) Applications
  The capacity for licensed ECC providers is determined by the Early Learning Division – Office of Child Care (OCC) staff based on state regulations. This information comes from each approved ECC Application and any updates that are made to that application.
• Capacity for License-Exempt Providers
  The capacity for license-exempt providers is entered and updated in the NACCRRAware database. This is based on state regulations and updates given by the provider during weekly vacancy checks with local CCR&R staff.

Dashboard Definitions

Capacity: Capacity for licensed programs or the number of children allowed at a licensed facility, determined by license type and the Office of Child Care. These data are broken down further by the child’s age.

Vacancies: Openings (slots) in a licensed or licensed-exempt child care . Vacancy data are further broken down by the child’s age.

Note: There is sometimes a slight discrepancy when reviewing vacancies by age groups or vacancies as an overall number. Many times, a provider is open to different combinations of ages and it is up to the CCR&R staff to sort overall vacancies into age groups in the vacancy fields.

• Infant Vacancies: Number of openings for children at least 6 weeks and up to 1 year of age.
• Toddler Vacancies: Number of openings for children at least 1 year of age and up to 3 years of age.
• Preschool Vacancies: Number of openings for children at least 3 years of age and up to 5.5 years of age.
• School Age Vacancies: Number of openings for children who are at least 5 years of age.

Types of Child Care Businesses

Licensed – Certified Center (CC): A program with a CC license operating in their approved business location.

Licensed – Certified Family (CF): A provider with a CF license operating in their approved business location.

Licensed – Registered Family (RF): A provider with a RF license operating in their approved business location.

Unlicensed – Recorded: A preschool or school-aged program that is recorded with the Office of Child Care.

Unlicensed – School Partners: Programs that are approved to provide Emergency Child Care in a school building.

License-Exempt: A provider that cares for three or less children in their own home.

All other combinations of licensure means that the child care provider:

• has a pre-existing license and an ECC identifier and may be operating child care out of their own location,
• temporarily partnering with another child care program, or
• providing care out of a temporary location.

Following the coronavirus outbreak and the reopening phases, the status and role of Emergency Child Care will continue to evolve.

The Employment Related Day Care (ERDC) program helps eligible low-income families pay for child care while they are working, or working and in school. ERDC is a subsidy program, meaning eligible families still pay part of the child care cost. This amount depends on the family’s income, size, and the amount the child care provider charges.

STEP 1: Check eligibility for ERDC assistance.

STEP 2: Apply for ERDC assistance. There are several ways to apply for child care assistance. After you apply, you will have an interview with an eligibility worker.

• Apply online
• Apply in person at a local office
• Fill out a paper application
  • English
  • English Large Print
  • Español / Spanish
  • Spanish Large Print
  • اللغةالعربية / Arabic
  • မြန်မာစာ / Burmese
  • 繁體中文 / Chinese​
  • नेपाली / Nepali
  • Русский / Russian
  • Af Soomali / Somali
  • Tiếng Việt / Vietnamese

When you are done completing a paper application:

• Print out your application and fax, mail, or drop it off at your local office, or
• E-mail your application to StatewideWorkshare@dhsoha.state.or.us. Your information may not be protected if you do not use a secure e-mail address.

Need help to apply? Contact 211info by phone, text, or e-mail.

In March 2020, under Oregon’s declared COVID-19 state of emergency, the Early Learning Division (ELD) began to provide an expedited Emergency Background Check (EBC) process and an expedited Emergency Child Care (ECC) licensing process. ECC was defined in Executive Order 20-19. As of the first of the year 2022, the EBC has expired. You can read more about background check requirements here: Central Background Registry – Oregon Early Learning Division

Since March 2020, under Oregon’s declared COVID-19 state of emergency, the Early Learning Division (ELD) has provided an expedited Emergency Background Check (EBC) process and an expedited Emergency Child Care (ECC) licensing process. ECC is defined in Executive Order 20-19.

As COVID-19 rates continue to drop, we are entering a new chapter of the pandemic. Oregon is now transitioning from emergency response to focus on COVID-19 recovery. ECC facilities, including Temporary Unlicensed ECC, may remain open and individuals with EBC approval may remain employed beyond June 28, 2021.

ELD will continue to notify child care providers of any updates. If you have any questions, please contact your licensing specialist, email ProviderContact@ode.oregon.gov, or call 503-947-1400 or 1-800-556-6616.

EMERGENCY BACKGROUND CHECKS

The Emergency Background Check (EBC) program will end on December 31, 2021 with the end of Governor Brown’s State of Emergency.

After December 31, 2021, individuals that currently hold an EBC approval must be conditionally or actively enrolled in the CBR in order to remain employed at a licensed child care program. The CBR enrollment process can be lengthy, and we encourage individuals to submit their CBR applications as soon as possible to avoid delays. Click here for more information on the requirements for enrolling in the Central Background Registry.

In order to enroll in the CBR you can apply online or download an application at https://oregonearlylearning.com/providers-educators/providers-educatorscbr/. The application is available in English, Spanish, Russian, Vietnamese, and Chinese. Please contact us with questions at 503-947-1400 or 1-800-556-6616.

With a recent increase in COVID-19 cases due the Delta variant and hospitalizations in Oregon, Governor Kate Brown announced on August 11 a statewide indoor mask mandate will be effective Friday, August 13. This mandate requires all Oregonians ages 5 and up to wear face coverings in all indoor public places regardless of vaccination status.